Comprehensive Checklist for Your Next Business Trip
Date Posted: 01/03/2013
When you’re packing for business travel, you don’t have time to worry about how to pack all your necessities, including clothes or business documents. When you’re planning on a future business trip, pack smarter and lighter to save time and luggage space.
Listed below are tips to quickly organize your luggage for packing for business travel.
- Business suit
- Dress shoes
- Dress shirts
- Underwear (at least three pairs)
- Socks (at least three pairs)
- Sweater (for layering if needed)
- Coat (seasonal)
- Gloves and scarf (seasonal)
After picking out your clothes when packing for business travel, instead of folding, roll each piece of your clothing up to speed up packing time. Not only will rolling clothes save space in your carry-on, it will also help prevent wrinkles so you don’t have to iron them.
If you need to unpack and repack quickly as you’re packing for business travel, you can simply pick up rolled pieces of clothing and put them back in instead of having to refold them. Wear your heaviest items, such as a coat or thick sweater, with you when you board your flight to leave room for other clothes.
Business Materials and Identification
- Business materials
- Folders or binders
- Briefcase (to keep documents in)
- Wallet (to keep ID in)
- Lock (optional for your portable bag)
Keep your business materials and identification in a portable bag separate from your carry-on, such as a briefcase, as you are packing for business travel so you’ll have them at all times.
Having these items in a place only you can access when waiting at the airport or while sitting at your seat is important in keeping confidential and private items safe and secure.
Organization and Financial Documents
- Organization documents
- Financial documents
- Folder or binders
In addition to keeping business materials in your portable bag when packing for business travel, you can also hold organization and financial documents in the same place. Separate them in a different folder and color to keep them organized. Keep a pen and paper pad handy if you need to make notes before an important meeting.
- Laptop bag
- MP3 player
- Chargers (phone and laptop)
- Voltage converter (for international travel)
- External hard drive (optional)
- USB or SD card storage device (optional)
If you are storing electronic documents or presentations in your laptop, bring a laptop bag instead of a briefcase to store your laptop, electronics and documents when packing for business travel. In order to go through security faster, choose a TSA-approved laptop bag so you do not have to remove your laptop and put it in a separate bin through the scanner.
Keep all of your electronics and chargers in the same place and layer so TSA workers will clearly see them and not have to rescan. Store all of your chargers– laptop, cellphone, etc.–with the each cord wrapped around them and placed in a plastic bag to keep them tangle free. Your laptop bag should also have additional pockets for storing chargers or your cell phone.
Medication and Toiletries
- Pills (separated and kept cool and dry)
- Pillbox (optional)
- Shaving cream
- Contact lens case
- Contact solution
- Glasses case
With TSA’s rules regarding carrying liquids during air travel, carry travel-size toiletries (3 oz or less) or buy TSA-approved travel bottles to keep your shampoo, toothpaste and other toiletries in a quart size plastic bag. You can also choose to save packing room when packing for business travel by not bringing these items because your hotel will most likely have them.
For medication, you do not have to carry the entire bottle but keep as much as you need in a pillbox or use a clean, dry contact lens case to carry your pills.